Software for processing 10 000 invoices per year?

No problem for our client with the ReFIS system

Client:

HILEK is engaged in the sale and service of Volkswagen, SKODA, Hyundai and SEAT cars. It operates in 4 cities in Slovakia. In 2021, it received nearly 10 thousand incoming invoices.

ReFIS implementation:

January 2021

ReFIS function:

Electronic document processing and approval

Results:

Reduction of document losses across branches
Faster approval process.
Shortened time in logistics - transfer of invoices between branches
Increased accuracy of accounting during invoice import
Gained ability to create more detailed analyses

Client's brief:

Ensure electronic document circulation within the company.
Gain greater transparency, order and control over documents flowing into the company.
Immediate clear responsibility for invoice approval.

Proposed solution:

At HILEK a spol., a.s., approximately 10,000 invoices are processed annually. ReFIS can collect, process and clearly archive documents. The obvious choice was therefore electronic processing, as well as document approval within ReFIS, which we customized to the client's individual needs. We configured ReFIS to automatically read non-standard data from documents: information about the car brand, model and specific VIN number - thanks to which HILEK can precisely track documents and costs for a specific car or model.

Implementation:

ReFIS was implemented at HILEK a spol., a.s. in January 2021. During the COVID-19 pandemic, it was almost a necessity to optimize and digitize document handling in the company and change the workflow to paperless, faster and more transparent. The transformation was achieved quickly and painlessly, ReFIS will soon be used for the third year.

Results:

The results came in faster document processing, which is done digitally without manual retyping and clearly sorted within an electronic archive where nothing gets lost. All incoming invoices at HILEK a spol., a.s., come through the ReFIS system, where they go through approval according to defined rules, and after approval are imported into the accounting program along with the account and cost center designation.

Client:

HILEK is engaged in the sale and service of Volkswagen, SKODA, Hyundai and SEAT cars. It operates in 4 cities in Slovakia. In 2021, it received nearly 10 thousand incoming invoices.

ReFIS implementation:

January 2021

ReFIS function:

Electronic document processing and approval

"The cooperation with the programmers was excellent, they tried to accommodate us in everything. The implementation period was gradual, because our input documents are very diverse and we gradually added and expanded our requirements. Employees adapted quickly, the ReFIS environment is easy to understand. We manage accounting rules and users ourselves, it is not complicated.

Ing. Jana Tomanová, Financial Analyst at HILEK a spol., a.s.

"Paperless invoice processing saved us not only paper, but also the time of printing and delivering invoices across branches during approval. It also solves the problem of perpetually lost invoices. We have resolved the archiving of PDF invoices from a tax perspective. The approver does not need to be present in the office to approve an invoice, they can approve it from home or while on vacation. In addition to incoming invoices, we also use approval of issued invoices that need to be approved,"

JUDr. Jozef Hílek, Economic and Financial Director at HILEK a spol., a.s.

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Software for processing 10 000 invoices per year?

Client:

ReFIS implementation:

ReFIS function:

Results:

Client's brief:

Proposed solution:

Implementation:

Results:

Client:

ReFIS implementation:

ReFIS function:

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