PIXEL FEDERATION digitized and automated accounting processes with ReFIS

Client:

PIXEL FEDERATION, s.r.o., is a game development company. Based in Bratislava, the studio was founded in 2007. Currently, its most successful title is the train game TrainStation, which has been played by over 30 million players worldwide.

ReFIS implementation:

January 2022

ReFIS function:

Automatic posting

Results:

Automatic posting made the accounting department's work easier and faster - accountants are relieved not only from manual document retyping, but also from the process associated with their subsequent posting.
ReFIS processes documents and with its help they are automatically assigned to the appropriate accounting pre-postings or cost centers, projects and similar, according to their type and client needs.

Client's brief:

Speed up and simplify processes related to document recording and processing for accounting
Automate document posting, i.e. assign them to the appropriate accounting pre-postings and cost accounts of management accounting.

Proposed solution:

PIXEL FEDERATION uses the OCR function (automatic invoice text reading) within ReFIS and the accounting department of this successful Slovak company works more efficiently thanks to the automatic posting service. Their combination enables simpler, faster and more transparent document processing. Accountants no longer need to manually retype them. They also don't waste time with repeated identical posting of monthly recurring invoices, for example for rent. They are freed from the task of finding or selecting the appropriate accounting account from the chart for a given expense. ReFIS does this automatically and the accountant's role is to monitor the process and correct if necessary. Within management accounting, PIXEL FEDERATION tracks costs per game, which ReFIS can automatically recognize based on the invoice text.

Implementation:

ReFIS was implemented at PIXEL FEDERATION in January 2022. They have been using automatic posting, OCR and a clear document archive for over a year. At PIXEL FEDERATION, implementing the solution for a selected group of employees who genuinely benefit from ReFIS proved effective.

Results:

Manual invoice retyping is a thing of the past at PIXEL FEDERATION. All documents are digitized and available in a clear form in one place. Accountants' work has been simplified and they can handle it faster and more efficiently than before thanks to automatic document posting. Compared to the previous state, accountants at PIXEL FEDERATION probably most appreciated the change and simplification of processes:

Client:

ReFIS implementation:

January 2022

ReFIS function:

Automatic posting

"An effective solution for us was the implementation of selected ReFIS software features, especially for our accounting department."

Danica Bernátová, Tax & Finance & Legal Director

"Automatic posting in ReFIS makes my work easier. Based on selected criteria, ReFIS can assign the appropriate account from the chart of accounts, for example by supplier name. For assets, I personally don't have to track financial limits per item, since the software can identify the correct account based on the amount. ReFIS can also identify the correct account based on selected keywords, for example it categorizes towels under consumable materials and so on. The result just needs to be verified to prevent any mix-ups. Ultimately, I can say that the automatic posting function in ReFIS speeds up my work.

Katarína Černáková, accountant at PIXEL FEDERATION

The accounting department at PIXEL FEDERATION also uses other ReFIS functionalities:

We also use ReFIS for importing documents into accounting, which I consider a time saver and in today's age of automation an essential part of accounting operations. In ReFIS, we can also create and export accounting reports according to our own needs. We also gained a better overview: Today we also process payments very easily. We can track account balances. We know exactly what and when we paid. We have up-to-date information about liabilities, receivables, card payments, etc. There is no need to log into internet banking to get the necessary information. At any time, with one click, we can go back to various documents and find what we need,"

concludes Katarína Černáková, accountant at PIXEL FEDERATION

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PIXEL FEDERATION digitized and automated accounting processes with ReFIS

Client:

ReFIS implementation:

ReFIS function:

Results:

Client's brief:

Proposed solution:

Implementation:

Results:

Client:

ReFIS implementation:

ReFIS function:

The accounting department at PIXEL FEDERATION also uses other ReFIS functionalities:

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