Case study "AC Hotel by Marriott"

Results:

• By implementing ReFIS, "AC Hotel by Marriott" gained an efficient and transparent system for internal accounting.
• The invoice processing and approval process was significantly accelerated, saving time for both managers and the administrative team.
• Thanks to the easy accessibility of the system, flexibility in working with invoices increased and the burden on the finance department decreased.
• ReFIS brought the hotel a reliable tool for modern and convenient management of financial processes.

Client's brief:

• Manage the company's transition from externally processed accounting to internal accounting.
• Provide an automatic invoice loading and extraction system that eliminates the need for manual invoice entry and streamlines the entire process.
• Ensure a simple and easily accessible option for invoice approval for managers "in the field".

Proposed solution:

ReFIS provided an effective part of the solution for internal accounting at "AC Hotel by Marriott", which includes automatic invoice extraction and approval. The system is accessible to the client via a web browser, without complicated login, and is also available on mobile phone. It enables simple invoice approval within seconds without the need to sit at a desk. The system also provides a solution for archiving supplier invoices, which makes work easier for the finance manager and for audit purposes.

Implementation:

The client "AC Hotel by Marriott" successfully implemented the new system at the turn of 2024/2025. The implementation process was problem-free, user training was carried out in several phases and went smoothly. First, the financial team was trained, which uses more functionalities in the ReFIS system. Later, managers who approve invoices for their departments were trained.